MEMBERS PRESENT

OTHERS

ROLL CALL

Ramiro V. Martinez, President

Ramon H. Dovalina

Pete Saenz, Jr., Vice President

Daniel Flores, Jr.

Cynthia Mares, Secretary

Juan L. Maldonado

Carlos Carranco, Jr.

Leonides G. Cigarroa, Jr.

Raquel Gonzalez

Belinda Guerra

Mercurio Martinez, Jr.

Blas Castaneda

Nora Stewart

Rusty Meurer, College Attorney

J. C. Trevino, Jr.

Gary Church, Ex-officio

CALL TO ORDER

President Martinez called the meeting to order.  Mr. Saenz called the roll and a quorum of the members was present. 

MINUTES

PUBLIC TESTIMONY

Mr. Trevino referred to the Pending Business and asked if the minutes of the college advisory committee meetings had been distributed to the Program/Policy committee members.  Dr. Dovalina stated that the minutes had not been distributed.  Mr. Trevino asked who would be responsible for carrying out the pending issues.  Ms. Mares mentioned the administration was instructed to do that and report to the Board the status of the item.  Ms. Mares proceeded to make a motion to accept the minutes of May 20 and 25, 2004, as presented and seconded by Ms. Gonzalez. The motion carried unanimously.

Ms. Laura Hill Aguirre stated her concern that it is not in the best interest of the students to have their social security number on the ID cards because of identity theft.   She mentioned that other institutions are using the ID number system.   Dr. Dovalina explained the administration is working on eliminating the use of the social security numbers.  He will send the Board a report.    

FACULTY SENATE REPORT

Mr. Church extended greetings to the Board and mentioned that the Faculty Senate has several concerns that will be brought to Dr. Dovalina.

COMMUNICATIONS/ INTRODUCTIONS

Dr. Dovalina introduced Ms. Gloria A. Castillo, Child Development Lab Director.    Dr. Sara Carrasco and Erik Donjuan, a kinesiology major at LCC, were recognized for the trophy Laredo Community College received for its participation in CONALEP’s Las Fronteras International Basketball tournament held on June 10 & 11.  LCC was invited by CONALEP to represent the United States in this international tournament which attracts teams from various Mexican states.  Other members of the LCC team include Rolando Alvarado, Alvaro Arriaga, Meme Cruz, Ray Garcia, Robert Garcia, Fidel Hale and M. Perez.   

ELECTION OF OFFICERS AND COMMITTEE ASSIGNMENTS FOR 2004-2006

Dr. Dovalina addressed the question raised that if there were two candidates for one office if the vote could be made by secret ballot.  According to the attorney the governmental body may not vote in an open session by secret written ballot.  President Martinez proceeded to open the floor for nominations.  Ms. Gonzalez nominated Mr. Ramiro V. Martinez to continue as President of the LCC Board of Trustees.  Ms. Belinda Guerra nominated Mr. Pete Saenz, Jr., for President.  Mr. Carranco moved that nominations cease; Ms. Mares seconded and the motion carried unanimously.  By majority vote Mr. Ramiro V. Martinez was elected President of the Board - Mr. Martinez (5 votes); Mr. Saenz (4 votes).  President Martinez asked for nominations for Vice President.  Mr. Mercurio Martinez, Jr., nominated Mr. Saenz for Vice President.  Mr. Trevino moved that nominations cease; Ms. Mares seconded and the motion carried unanimously.  The vote was unanimous and Mr. Saenz was elected as Vice President.  President Martinez asked for nominations for Secretary.  Ms. Gonzalez nominated Ms. Cynthia Mares for Secretary to the Board.  Mr. Trevino made a motion that nominations cease; Ms. Guerra seconded.  President Martinez called for the vote to officially elect Ms. Mares as secretary.  The vote was unanimous.  The Board committee assignments will be made at the next meeting; therefore, current committees stand until next month.  President Martinez assigned Mr. M. Martinez, Jr., to the Finance Committee and Audit Committee. 

REVISION OF TASB POLICY DF (LOCAL)

Dr. Cigarroa reported that the revision of TASB Policy DF (Local) was based on the law requirement to eliminate the reference to mandatory retirement.  Discussion followed.  Mr. Martinez made the motion to approve the revision; Ms. Gonzalez seconded the motion.  It passed unanimously.  The Program/Policy Committee will address the elimination of the differences between faculty and other employees of the College.

PROCEDURES CHANGES

Dr. Cigarroa stated that the procedural changes to the ADN, VN, and Allied Health Handbooks had been reviewed in detail by the committee.  Dr. Cigarroa made a motion to approve the changes to the ADN, VN, and Allied Health handbooks as presented by the staff.  Ms. Gonzalez seconded the motion and the motion carried unanimously.

BORDER PATROL ROAD EASEMENT

Mr. Carranco stated that the Building Committee directed Mr. Meurer to continue working with Border Patrol representatives and provide the Board with an update during Thursday’s Board meeting.   The Memorandum of Understanding (MOU) documents the agreements that were reached between LCC and the Border Patrol; however, the MOU is not enforceable in a court of law.  Therefore, it is not ready to be presented to the Board.  Also, Mr. Meurer was not able to contact the lawyer drafting the Offer of Grant document for the Army Corps of Engineers.  Dr. Cigarroa moved to table item 10.a.  Mr. Martinez seconded the motioned and the motion passed by unanimous vote.

CITY OF LAREDO CONSERVATION EASEMENT

Mr. Trevino moved to table the item and it was seconded by Ms. Gonzalez; the motion carried unanimously.

RATIFICATION OF AGREEMENT WITH DRASH CONSULTING ENGINEERS, INC. REGARDING CONTAMINATED SOIL

Mr. Carranco requested Board ratification of Dr. Dovalina’s directive for additional excavation and testing as recommended by the Texas Commission on Environmental Quality to bring immediate closure to the project without the need for further monitoring and requirements from the State.  Mr. Caranco made a motion to ratify this item and Ms. Gonzalez seconded.  The motion carried unanimously. 

PROPOSED AMENDMENT TO EARNEST MONEY CONTRACT BETWEEN LCC AND THE ESTATE OF CAMILO PRADA

Ms. Mares moved to table this item and Mr. Carranco seconded.  The motion carried unanimously.

FY 2005 TUITION & FEES

Mr. Saenz reported that the staff is recommending that the LCC fall and spring semester credit hour tuition rates be raised by $5.00 in-district, $10.00 out-of-district, $15.00 out-of-state/foreign beginning in the fall semester of fiscal year 2005; that the summer in-district semester credit hour tuition rate be raised by $5.00 beginning with Summer Session I of fiscal year 2005.  Mr. Saenz made a motion to approve the raise in tuition, the general use fees from $15 to $17, and the new and changed student fees. Ms. Mares seconded the motion.  The motion carried unanimously.

NEW FACULTY POSITIONS

Mr. Saenz reported the staff recommends that the Board approve the following new faculty positions. 

¹ – In addition, 1 full-time main campus faculty member has been transferred to LCC South.

² – In addition, 2 full-time main campus faculty members have been transferred to LCC South.

Mr. Saenz reviewed the budget considerations and moved that this item be approved.  Ms. Gonzalez seconded the motion.  Discussion followed.  Administration will take into consideration the assignment of instructors to one campus vs. alternating between campuses.  The motion carried unanimously. 

CAFETERIA CONTRACT PROPOSAL

Mr. Saenz stated that the committee reviewed Mr. Canseco’s complaint for the loss of profit in sales.  Mr. Canseco is asking that the Board consider amending the contract to possibly include the second campus, but at a favorable position for him in order that he is able to make up his loss.  Discussion followed.  Mr. Saenz made the motion to table this item and it was seconded by Mr. Carranco.  The motion carried unanimously.                                                     

RESOLUTION ESTABLISHING ADDITIONAL PENALTY ON DELINQUENT TAX PAYERS

Mr. Saenz reported that the staff is requesting that the Board adopt a resolution imposing a 15% additional penalty on 2003 delinquent tax payers that remain delinquent as of July 1, 2004.  Mr. Saenz moved to approve the resolution.  Ms. Gonzalez seconded and the motion carried unanimously.

may monthly financial report

Mr. Saenz reported that the Finance Committee reviewed the May monthly report.         Mr. Saenz moved that the Board approve the investment report as stated in the Board packet.  Ms. Gonzalez seconded and motion carried unanimously.  Mr. Trevino was concerned about the differences in the federal and state funds that need to be monitored and corrected. 

PENDING BUSINESS

AUDIT COMMITTEE INTERNAL AUDITOR ANNUAL PLAN

PRESIDENT’S ANNUAL EVALUATION

Dr. Dovalina reported he listed this item because it is part of the charter and the policy adopted as to the work of the internal auditor.  The policy requires that the Audit Committee and the internal auditor develop an annual plan that should be brought to the Board for approval.  Mr. Trevino reported that the plan has been developed and will be presented at the next meeting.  Discussion followed.  President Martinez requested that this wait until the committee assignments are made next month.

Dr. Dovalina mentioned that this was pending from last year’s evaluation during executive session.  It was stated that a committee of the Board would meet and develop a process for evaluating the president.  Discussion followed.  President Martinez requested that this wait until the committee assignments are made next month.

PRESIDENT’S REPORT

The Campus Police, Personnel, and Travel reports were reviewed by the Program/Policy Committee.  Dr. Dovalina reported the theft of the lap tops is being investigated.    Discussion followed.  Equipment is now being assigned to individual staff members and they are now responsible for equipment.

EXECUTIVE SESSION

DISCUSSION WITH COLLEGE ATTORNEY REGARDING PERSONNEL MATTER RELATING TO GRIEVANCE FILED BY OLIVIA OLIVAREZ

Discussion with college attorney REGARDING  conteMplated litigation involving contaminated soil found on LCC Second campus

discuss with college attorney a settlement offer involving disputed change orders to the LCC Second Campus construction project and the claim for reimbursable expenses asserted by the architects for the lcc Second Campus

NEXT MEETING DATE

At 8:00 p.m. Mr. Mercurio Martinez, Jr., made a motion for the Board to go into executive session as allowed by Government Code Section 551.101, consultation with college attorney.    The motion was seconded by Ms. Guerra and motion carried unanimously.   At 9:55 p.m. the Board reconvened and President Martinez noted that no action was taken by the Board.  

Ms. Mares moved that the Board uphold the recommendation of the College President at the Level Two grievance function and that the grievant be informed in writing.  Mr. Martinez seconded and the motion carried unanimously. 

Ms. Mares moved to direct the College Attorney to obtain more information and to continue evaluating strategies accordingly.  Mr. Saenz seconded and the motion carried unanimously. 

Ms. Mares made a motion to instruct the College Attorney to pursue settlement of the disputed change orders due to LCC for the second campus in the amount of $58,098.53 and also to accept the claim for reimbursable expenses which are due the architects in the amount of $12,620.65.  Ms. Gonzalez seconded and the motion carried unanimously.

The next meeting is scheduled for July 22, 2004, at 6:00 p.m.

ADJOURNMENT

The meeting adjourned at 10:20 p.m.